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INVITATION TO EXHIBIT
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| APPLICATION
DEADLINE
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In order to be considered for first assignment of
space, applications must be returned by Friday, November 7, 2008. Notification
of acceptance and space assignment will be mailed. No requests for exhibit
space will be accepted or confirmed by telephone.
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| SET UP
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| Friday, Dec 5,
2008 - 3:00PM-6:00PM
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| SHOW HOURS |
Saturday, Dec 6, 2008 - 7:00AM-1:30PM
Sunday, Dec 7, 2008 - 7:00AM-10:00AM
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| DISMANTLE |
Sunday, Dec 7, 2008 - 11:00 AM
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| ASSIGNMENT OF SPACE |
The first assignments of space will be made to the
Educational Grant Supporters, followed by a first-come, first-served basis and
only as long as space remains available.
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| PAYMENT / DEPOSIT /
REFUND |
Payment must be submitted with the application for
exhibit space. No application will be processed or space assigned until payment
is received. Notification of an exhibitor’s decision to cancel must be mailed
or faxed in writing on company letterhead to Skin Disease Education Foundation.
Full refunds less a $250 processing fee will be granted for cancellations
received in writing to the SDEF office prior to Friday, November 7, 2008. No
refund will be granted for cancellations received on or after Friday, November
7, 2008, nor after the conference for no-shows. Some sponsors, depending on
their level of sponsorship, will receive exhibit space at no charge.
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| CATEGORIES OF EXHIBITS |
The exhibit program is designed to provide
dermatologists with first-hand information about products and services specific
to the area of dermatology and dermatologic surgery and to serve as a forum for
updating the physician’s knowledge of current technological advances in the
field of dermatology and dermatologic surgery. The exhibit program is an
integral part of the overall education program for the seminar. Applications
for exhibit space will be considered for products and services in the following
categories: *Pharmaceuticals specific to dermatology (both prescription and
non-prescriptions). *Equipment and devices that are designed for diagnosis and
treatment of dermatologic conditions. *Office equipment, record-keeping
equipment, or services relating to the support of non-medical aspects of the
practice of dermatology. *Scientific educational publications.
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| CRITERIA FOR ACCEPTANCE |
Permission to exhibit may be granted to firms only if
their proposed exhibit meets the following criteria: 1. The product or service
relates specifically to the medical and scientific aspects of the practice of
dermatology or dermatologic surgery; 2. The products or services to be
displayed are safe when used in accordance with the instructions or
recommendations of the applicant; 3. The products or services are capable of
safely performing in accordance with the claims made by the applicant; 4. The
products or services to be displayed contribute significantly to the
educational goal of the seminar.
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| REVIEW PROCEDURES |
Applications for exhibit space will be reviewed to
determine whether they satisfy the criteria for acceptance. Also, please note
the following: 1. Each applicant must supply specific information concerning
the products or services to be displayed with the exhibit application. 2. When
deemed necessary, we may request additional supporting data from the applicant.
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| BOOTH INFORMATION |
Sufficient lighting is provided for adequate
illumination in the exhibit area, but no individual electrical outlets are
provided in the booth space. The appropriate electrical contractor must supply
all electrical work to ensure that it will meet the safety requirements and
fire regulations of The Hilton Fort Lauderdale Beach Resort. All draping or
display materials of cloth must be fireproof. Under no conditions will
combustible oils or gases be permitted in the exhibit area.
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| STAFF AT EXHIBIT BOOTH |
Each exhibiting company is entitled to two (2)
representatives to staff the exhibit booth. They are entitled to attend the
lectures, live surgical presentations and social functions. Additional staff
beyond two (2) is required to pay a registration fee of $895 for each
additional person.
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| ADVERTISING |
Exhibit items, advertising literature or pamphlets
that are distributed may contain only recognized indications and claims.
Advertising in any media to the effect that particular products or services
have been exhibited at the Perspectives in Rheumatic Diseases2008 or which
could be construed as endorsement is prohibited. The use of the SDEF seal of
approval, trademarks or other similar property rights may not be used in
connection with any product or advertising materials displayed or disseminated
at the Perspectives in Rheumatic Diseases 2008.
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| BOOTH
ACTIVITIES / DEMONSTRATIONS / AV |
The exhibitor is permitted to demonstrate the firm’s
equipment and to make informal presentations regarding the product line or
service in the booth. However, other attention getting devices in the form of
entertainment or demonstrations of non-product items or services must be
approved by the Skin Disease Education Foundation organizers in writing. Only
such activities, which, in their discretion are in keeping with the
professional deportment of technical exhibits program, will be permitted. All
demonstrations shall be confined to the space allocated to each exhibitor. The
use of other than closed-sound systems will be permitted only with prior
written approval. Any exhibit may be closed if deemed to have an excessive
noise level.
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| LASER
PRECAUTIONS |
In keeping with the recommended safety precautions for
lasers, the SDEF has adopted the following policies for laser exhibitors in the
exhibit area: mandatory and appropriate goggles, pipe and drape.
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| WORKSHOPS / EDUCATIONAL
PROGRAMS / SEMINARS
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It is the policy of the SDEF that scientific
presentations such as lectures, presentations, seminars, workshops, or other
types of educational programs sponsored by the exhibiting companies are not
permitted immediately before or after the Perspectives in Rheumatic
Diseases2008 unless authorized by the Co-Directors. Only those presentations,
workshops, or symposiums scheduled by the SDEF are permitted.
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| SUBLETTING / SHARING OF
SPACE |
No part of any exhibit space may be reassigned, sublet
or shared with any other party by that exhibitor.
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| INSURANCE
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It is the responsibility of each exhibitor to
maintain such insurance against injury to person or damage or loss of property
in such amounts as the exhibitor deems adequate. Insurance protection will not
be afforded to the exhibitor either by the meeting organizers or the
Hilton Fort Lauderdale Beach Resort.
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| LIABILITY AND
INDEMNIFICATION
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“The exhibitor assumes all responsibility for any and
all loss, theft or damage to exhibitor’s displays, equipment and other property
while on hotel premises, and hereby waives any claim or demand it may have
against The Hilton Fort Lauderdale Beach Resort or its affiliates arising from
such loss, theft or damage. In addition, the exhibitor agrees to defend (if
requested), indemnify and hold harmless Skin Disease Education Foundation and
Hilton Fort Lauderdale Beach Resort and their respective parent, subsidiary and
other related or affiliated companies from and against any liabilities,
obligations, claims, damages, suits, costs and expenses, including, without
limitation, attorneys’ fees and costs, arising from or in connection with the
exhibitor’s occupancy and use of the exhibition premises or any part thereof or
any negligent act, error or omission of the exhibitor or its employees,
subcontractors or agents.” In case any part of the exhibition hall is destroyed
or damaged so as to prevent the hotel from permitting an exhibitor to occupy
assigned space during any part or the whole of the exhibition period, or in
case occupation of assigned space during any part or the whole of the
exposition period is prevented by strikes, Acts of God, national emergency or
other cause beyond the control of the meeting organizers, then the exhibitor
will be charged for space only for the period the space was or could have been
occupied by exhibitor; and the exhibitor hereby waives any claim against the
meeting organizers, its directors, officers, agents, or employees for losses or
damages which may arise in consequence of such inability to occupy assigned
space.
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| INTERPRETATION AND
APPLICATION OF RULES & REGULATIONS |
All matters in question not specifically covered by
these rules and regulations are subject to the decision of the meeting
organizers.
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| SECURITY |
Exhibitors are responsible for safeguarding their
goods, materials, equipment, and exhibits at all times. The Hilton Fort
Lauderdale Beach Resort will provide general guard service for the exhibition
period but neither the guard service nor the meeting organizers will be
responsible for the loss of or damage to any property.
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| SHIPPING
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Shipping instructions will be mailed approximately 4
weeks before the start of the meeting.
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